Technicians’ timesheets collect, approve and prepare themselves for invoicing.
Technicians and workers write timesheets on paper or in Excel, the office re-keys them, and at month-end everyone hunts for what should be billed to whom. The agent collects timesheets continuously, matches them to jobs and prepares the inputs for invoicing and payroll.
Where the time really goes
Technicians and workers write timesheets on paper or in Excel, and the office re-keys them.
At month-end, everyone hunts for what should be billed to whom.
Forgotten billable hours are a direct loss of revenue that nobody sees.
Step by step
A concrete flow — not promises. And just as important: what the agent deliberately does not do.
By voice on the way back, if they like: “Today, 6 hours at the Novák place, switchboard replacement, materials 2× circuit breaker.”
Job, hours, activity, materials — matched to the job in the system.
Do the hours match attendance? Has the material been issued from stock? Is yesterday’s timesheet missing?
The daily overview with a single click.
Invoicing by job, payroll by person, margins by job for management. A timesheet that doesn’t match attendance, or an unknown job, goes to the manager for review.
Boundaries that build trust
It doesn’t approve a technician’s own timesheets — they always go to the manager.
It doesn’t bill the customer without the manager’s approval.
It doesn’t create new jobs on its own.
The input from you is deliberately small
- A list of jobs (ERP/Excel).
- The technicians’ mobile phones.
- Your billing rules — rates, flat fees.
Your data stays with you
We process data in your own infrastructure or in an EU cloud, as you prefer; both transfer and storage are encrypted.
Processing complies with GDPR and the AI Act; for sensitive data we offer on-prem operation.
Only the roles that should have access to the data do, with an approval and audit trail.
What to expect
From our practice: a construction group eliminated manual re-keying of timesheets thanks to a bespoke in-house system — a saving of roughly 180 hours a month across the company.
What people ask us most
Our lads won’t type anything into a phone.
That’s why it’s voice. Anyone can dictate for 20 seconds on the drive.
We bill both flat rates and hourly.
Rules per job — the agent knows what’s in the flat rate and what’s on top.
We’ll show you on your own timesheets.
30 minutes, no commitment. We’ll walk through how it works at your company today and tell you what to do about it — and how much it saves.