Photograph the delivery note. The goods book themselves in.
Today the warehouse worker carries paper to the office and someone re-keys it. Now: the worker photographs the delivery note with a phone — the agent extracts it, matches it to the order and books it in.
Where the time really goes
Between the physical receipt and the record in the system there’s a lag of hours or days — the stock level lies.
Re-keying delivery notes means typos in quantities and codes.
Differences between the delivery note and the order surface late, once the supplier is no longer responding.
Step by step
A concrete flow — not promises. And just as important: what the agent deliberately does not do.
In a mobile app, or sends it to a designated address.
Supplier, items, quantities, batches.
It compares: did what we ordered arrive? In the quantity ordered?
In the ERP, and prepares the receipt note.
Missing items, surpluses and damage go straight to the buyer in Teams while the driver is still at the dock. Likewise, the agent doesn’t guess at an unknown item or an illegible delivery note.
Boundaries that build trust
It doesn’t book in goods that don’t match the order without the buyer’s confirmation.
It doesn’t decide on claims for a damaged shipment with the supplier.
It doesn’t create new stock items without approval.
The input from you is deliberately small
- The API of your ERP or WMS.
- A mobile phone for the warehouse workers — an ordinary one will do.
- The goods master list.
Your data stays with you
We process data in your own infrastructure or in an EU cloud, as you prefer; both transfer and storage are encrypted.
Processing complies with GDPR and the AI Act; for sensitive data we offer on-prem operation.
Only the roles that should have access to the data do, with an approval and audit trail.
What to expect
What people ask us most
We only have barcodes on some of the goods.
That’s fine — the agent works from the text of the delivery note; barcodes aren’t required.
Does it work for dispatch too?
Yes, the same principle — issue notes, sub-warehouses, stocktakes. We start with goods receipt because that’s where it hurts most.
We’ll show you on your own delivery notes.
30 minutes, no commitment. We’ll walk through how it works at your company today and tell you what to do about it — and how much it saves.