What this looks like today.
If none of these three is familiar, this is probably not your first project — and we would rather tell you that than sell you one.
Hours or days pass before a receipt reaches the system, which makes stock figures unreliable exactly when someone needs them.
Re-keying introduces quantity and code errors.
Differences between what was ordered and what arrived surface after the driver has left.
How it looks today
Photograph the packing slip. The goods book themselves in.
How it runs, with the human points named.
Nothing here happens off-screen. Every step has a defined output, and the places a person decides are written down before anything is built.
Photograph
Taken in a mobile app, or simply emailed to a dedicated address.
Extraction
Supplier, items, quantities and batch numbers.
Order match
Delivered items and quantities checked against the order.
Goods receipt
The ERP is updated and the receipt note prepared.
Immediate exceptions
Missing, extra, damaged or unclear items go to the buyer while the driver is still there.
What it never does on its own.
This is the part worth reading twice. A system that is allowed to do everything is a system nobody can sign off on.
It does not book in goods that do not match the order without the buyer confirming.
It does not raise a damage claim with the supplier.
It does not create new stock items without approval.
And where it runs
Your infrastructure or EU cloud. Your call, made before we build.
- Encrypted in transit and at rest, with on-premises operation available for sensitive data.
- Designed to support your GDPR and EU AI Act requirements from the start.
- Role-based access, approval steps and a complete audit trail.
Three things, and none of them is a project.
The most common reason a pilot slips is waiting on access. This is the whole list.
The API of your ERP or WMS.
An ordinary mobile phone in the warehouse. Nothing special.
The goods master list.
What to expect
Answered plainly.
That is fine. It works from the text of the delivery note; barcodes are not required.
Yes — issue notes, sub-warehouses, stocktakes, same principle. We start with goods receipt because that is where it hurts most.
Thirty minutes is enough to size this.
We map the process, estimate what it costs you today and tell you whether it is worth automating. You will get an answer either way.
Book 30 minutes.
milo@enterai.cz · +420 608 969 263
Book a call →
Or size it yourself first.
Four inputs and an order-of-magnitude estimate of what this routine costs you today.
Open the calculator →
Not sure this is the right one?
The other seven are below, and most conversations start with whichever one hurts most.
All eight routines →Same approach, different process.
Invoices
The agent extracts each invoice, matches it to the purchase order and routes it for approval. Nobody re-keys anything.
~30 h a month back to the accounting team →
Orders
The agent reads order emails in the formats you actually receive, creates the order in your system and confirms receipt to the customer.
~25 h a month back to the sales team →
Attendance
The agent combines time clocks, spreadsheets and leave records, checks the shifts and prepares payroll input.
~15 h a month back to the payroll clerk →
Timesheets
The agent collects timesheets, matches each entry to the right job, and prepares both the invoicing and the payroll input.
~12 h a month back to the back office →
Mileage log
The agent builds the mileage log from GPS, fuel cards and calendars, and keeps an eye on inspections, service and insurance.
~10 h a month back to the fleet manager →
Complaints
The agent logs every complaint — email, phone or web — tracks the deadline and keeps the customer updated.
0 missed statutory deadlines →
Time off
People request time off in Teams, managers approve in one click, and balances update themselves.
2–4 weeks the fastest deployment we offer →