What this looks like today.
If none of these three is familiar, this is probably not your first project — and we would rather tell you that than sell you one.
How it looks today
Invoices that post themselves into accounting.
How it runs, with the human points named.
Nothing here happens off-screen. Every step has a defined output, and the places a person decides are written down before anything is built.
By email, supplier portal or scan. We connect to whichever you already use.
Supplier, VAT ID, amounts, dates and line items pulled out and structured.
Amounts and quantities checked against the purchase order or delivery note in the ERP.
History proposes the account code and cost center — as a suggestion, not a decision.
The owner sees the invoice and the proposed match side by side, in one place.
After approval it posts, with an error rate under 1%.
Missing orders, mismatches and new suppliers always go to a person.
What it never does on its own.
This is the part worth reading twice. A system that is allowed to do everything is a system nobody can sign off on.
And where it runs
Your infrastructure or EU cloud. Your call, made before we build.
- Encrypted in transit and at rest, with on-premises operation available for sensitive data.
- GDPR and EU AI Act controls designed in at the start.
- Role-based access, approval steps and a complete audit trail.
Three things, and none of them is a project.
The most common reason a pilot slips is waiting on access. This is the whole list.
Answered plainly.
Yes, and with the common international systems. If yours is something else, ask — it will most likely work too.
It copes with poor scans. Where it is not sure, it does not guess the line — it sends the invoice to a person.
No. We connect to the inbox, portal or folder you already use.
Always the person responsible for purchasing. The agent prepares everything; it neither approves nor pays.
It is flagged as an exception and handed to the accountant. Nothing passes through unnoticed.
Thirty minutes is enough to size this.
We map the process, estimate what it costs you today and tell you whether it is worth automating. You will get an answer either way.
Book 30 minutes.
milo@enterit.cz · +420 608 969 263
Book a call → Or size it yourself first.Four inputs and an order-of-magnitude estimate of what this routine costs you today.
Open the calculator → Not sure this is the right one?The other seven are below, and most conversations start with whichever one hurts most.
All eight routines →Same approach, different process.
The agent reads order emails in whatever format they arrive, creates the order in your system and confirms receipt to the customer.
~25 h a month back to the sales team → WarehouseSomeone photographs the delivery note; the agent extracts it, matches it to the order and books the goods in.
~20 h a month back to the warehouse → AttendanceThe agent combines time clocks, spreadsheets and leave records, checks the shifts and prepares payroll input.
~15 h a month back to the payroll clerk → TimesheetsThe agent collects timesheets, matches each entry to the right job, and prepares both the invoicing and the payroll input.
~12 h a month back to the back office → Mileage logThe agent builds the mileage log from GPS, fuel cards and calendars, and keeps an eye on inspections, service and insurance.
~10 h a month back to the fleet manager → ComplaintsThe agent logs every complaint — email, phone or web — tracks the deadline and keeps the customer updated.
0 missed statutory deadlines → Time offPeople request time off in Teams, managers approve in one click, and balances update themselves.
2–4 weeks the fastest deployment we offer →