What this looks like today.
If none of these three is familiar, this is probably not your first project — and we would rather tell you that than sell you one.
How it runs, with the human points named.
Nothing here happens off-screen. Every step has a defined output, and the places a person decides are written down before anything is built.
GPS, fuel-card transactions and driver calendars.
Route, purpose, and the private-or-business classification.
Fueling off-route, unusual consumption, trips that are missing.
Inspections, service, insurance and road tolls flagged early rather than late.
Accounting-ready records. Unclear trips and suspicious transactions go to a person.
What it never does on its own.
This is the part worth reading twice. A system that is allowed to do everything is a system nobody can sign off on.
And where it runs
Your infrastructure or EU cloud. Your call, made before we build.
- Encrypted in transit and at rest, with on-premises operation available for sensitive data.
- GDPR and EU AI Act controls designed in at the start.
- Role-based access, approval steps and a complete audit trail.
Three things, and none of them is a project.
The most common reason a pilot slips is waiting on access. This is the whole list.
Answered plainly.
It works from fuel cards and calendars, with drivers topping it up once a week.
The driver marks them with one tap and they stay separated for tax.
Thirty minutes is enough to size this.
We map the process, estimate what it costs you today and tell you whether it is worth automating. You will get an answer either way.
Book 30 minutes.
milo@enterit.cz · +420 608 969 263
Book a call → Or size it yourself first.Four inputs and an order-of-magnitude estimate of what this routine costs you today.
Open the calculator → Not sure this is the right one?The other seven are below, and most conversations start with whichever one hurts most.
All eight routines →Same approach, different process.
The agent extracts each invoice, matches it to the purchase order and routes it for approval. Nobody re-keys anything.
~30 h a month back to the accounting team → OrdersThe agent reads order emails in whatever format they arrive, creates the order in your system and confirms receipt to the customer.
~25 h a month back to the sales team → WarehouseSomeone photographs the delivery note; the agent extracts it, matches it to the order and books the goods in.
~20 h a month back to the warehouse → AttendanceThe agent combines time clocks, spreadsheets and leave records, checks the shifts and prepares payroll input.
~15 h a month back to the payroll clerk → TimesheetsThe agent collects timesheets, matches each entry to the right job, and prepares both the invoicing and the payroll input.
~12 h a month back to the back office → ComplaintsThe agent logs every complaint — email, phone or web — tracks the deadline and keeps the customer updated.
0 missed statutory deadlines → Time offPeople request time off in Teams, managers approve in one click, and balances update themselves.
2–4 weeks the fastest deployment we offer →