Invoices that post themselves straight into accounting.
The agent extracts each invoice, matches it to the order and routes it for approval — without re-keying.
The month-end paperwork cycle
Accountants re-key PDF or scanned invoice lines into ERP, creating slow work and amount errors.
Manual matching means searching e-mail, spreadsheets and binders for orders and delivery notes.
Missing invoices and corrections create month-end pressure.
Step by step, from delivery to posting
A controlled flow with clear human review points.
By e-mail, supplier portal or scan.
Supplier, VAT ID, amount, dates and line items.
ERP amounts and quantities are checked against the order or delivery note.
History suggests the account code and cost centre.
The owner reviews the invoice and proposed match in one place.
After approval, the agent posts it with an error rate under 1%.
Missing orders, mismatches and new suppliers always go to a person.
Boundaries that build trust
It doesn’t pay invoices itself — a person always initiates and confirms the payment.
It doesn’t add new suppliers to the system without approval.
It doesn’t decide on disputed amounts or mismatches — those always go for approval.
We keep your input to a minimum
- API or account access to your ERP or accounting system.
- Your current invoice channel: inbox, supplier portal or shared folder.
- A few dozen historical invoices for matching and coding.
Your data stays with you
What to expect
At an 82-person metals trader, invoicing and other agents saved ~1,420 hours a year; the programme paid back in 3 months.
Frequently asked questions
Does it work with Pohoda, Helios, K2 or Money S5?
Yes, we connect to common Czech and international ERP and accounting systems. If you use something else, get in touch — it’ll most likely work too.
What if the invoice is a phone photo or hard to read?
The agent can cope with lower-quality scans. Where it isn’t sure, it doesn’t guess the item, but sends the invoice to a person for review.
Do we have to change the way invoices reach us?
No. We connect to what you already use — an e-mail inbox, a supplier portal or a shared folder.
Who approves the invoice?
Always a person responsible for purchasing. The agent prepares everything for approval; it doesn’t pay or approve on its own.
What happens to an invoice the agent can’t match?
It flags it as an exception and hands it to the accountant for manual processing — nothing slips through unnoticed.
See what automation could save in your invoice process.
In 30 minutes, map the process and estimate its time and cost savings.